Common

Type: General Class of Records

Description: Records relating to internally-produced annual reports concerning the Hospital's statement of financial position.

They discuss management findings and analysis, financial statements, independent auditing results, financial highlights, and other related financial and management information.

Division: Common

Retention and Disposal: 1995 to present.

Type: General Class of Records

Description: Records relating to Hospital employees' and Board of Directors claims for reimbursement for financial expenses. Personal expenses may be incurred in the course of normal business operations, including air travel, attending conferences, and vehicle use. Documents may include receipts, invoices, expense claims statements, and correspondence.
** NOTE Windsor Regional Hospital posts personal expense claims publicly at www.wrh.on.ca.

Division: Common

Retention and Disposal: 6 years

Type: General Class of Records

Description: Records relating to the management of petty cash accounts, which consist of tangible cash stored in departments and offices. Petty cash funds are used for the purchase of inexpensive, out-of-pocket goods and/or services for which immediate reimbursement can be claimed or for the collection of nominal funds for various initiatives such as staff activities etc.

Documents include petty cash account reconciliations, requests for reimbursement, receipts, and initial requests for access to petty cash funds.

Division: Common

Retention and Disposal: 6 years and then destroyed.

Type: Personal Information Bank

Description: Records relating to the attendance and scheduling for Hospital employees. These records document an employee’s hours of work, overtime hours, lieu time, vacation time, statutory holidays, sick leave and other related correspondence.

The media format for these records is paper and electronic. Documents may include vacation requests, attendance records, shift schedules, notes for extended leave, time sheets and all supporting correspondence.

Division: Common

Retention and Disposal: To be determined.

Types of personal information: Documents relating to such things as information on leaves of absence, hours of work, overtime, lieu time, statutory holidays for individual staff persons, vacation requests, attendance and shift schedules.

Categories of individuals in bank: Windsor Regional Hospital employees.

Record uses: Document employee attendance and scheduling.

Categories of users: Finance staff, Audit, Human Resources staff.

Categories of individuals in bank: All Corporation employees.

Type: General Class of Records

Description: Records relating to the creation and processing of work orders and internal requisitions. Work orders are issued to Hospital employees or contractors and indicate required tasks to be performed on Hospital property.

Division: Common

Retention and Disposal: To be determined.