Clinical Support Services

Type: General Class of Records/Personal Information Bank

Description: Records of clinical certifications, orientation, education, in-services provided/attended, clinical practice issues, competency and skills testing for staff in the respective program/service as required.

Division: Clinical Support Services (Programs/Services as described above and/or as found on our organizational structure at www.wrh.on.ca.)

Retention and disposal: To be determined.

Types of personal information: Staff information including name, employee #, address, education etc.

Record uses: To monitor clinical practice and ensure appropriate certifications/competencies.

Categories of users: Departmental Management, Clinical Practice Managers & Coordinators, Learning Resource staff.
Categories of individuals in bank: Clinical hospital staff (i.e. nursing).

Type: General Class of Records

Description: Records relating to the planning for and administration of program/service fiscal year budgets.

Division: Clinical Support Services (Programs/Services as described above and/or as found on our organizational structure at www.wrh.on.ca.)

Retention and disposal: To be determined.

Type: General Class of Records

Description: Various program/service/corporate memoranda detailing directions to personnel on a variety of issues. (i.e. Holiday schedules, accreditation communications, etc.).

Division: Clinical Support Services (Programs/Services as described above and/or as found on our organizational structure at www.wrh.on.ca.)

Retention and disposal: To be determined.

Type: General Class of Records

Description: Various program/service/departmental staff meeting minutes/agendas, etc.

Division: Clinical Support Services (Programs/Services as described above and/or as found on our organizational structure at www.wrh.on.ca.)

Retention and disposal: To be determined.

Type: General Class of Records/Personal Information Bank

Description: Various program/service/departmental staff schedules and patient assignment sheets per shift.

Division: Clinical Support Services (Programs/Services as described above and/or as found on our organizational structure at www.wrh.on.ca.)

Retention and disposal: To be determined.

Types of personal information: Patient information including name, medical information, address, etc. Staff information such as name, employee #, etc..

Record uses: To schedule staff and assign patient care.

Categories of users: Departmental Management, departmental staff, payroll staff.

Categories of individuals in bank: : Hospital patients and staff.

Type: General Class of Records

Description: Various records detailing departmental and/or procedure specific direction, calibration and/or various logs, departmental procedures, equipment maintenance and/or service logs, license and supporting documentation, quality assurance documentation, departmental reports, narcotic and controlled drugs information and inventory sheets, dispensing records and dispensing/processing reports etc.

Division: Clinical Support Services (Programs/Services as described above and/or as found on our organizational structure at www.wrh.on.ca.)

Retention and disposal: Many in accordance with various legislation – to be reviewed.