Corporate Services

Type: General Class of Records

Description: Documentation relating to the annual year-end audit procedures.

Division: Corporate Services and CFO

Retention and disposal: Indefinite.

Type: General Class of Records

Description: Year-end financials on all entities of Windsor Regional Hospital.

Division: Corporate Services and CFO

Retention and disposal: Indefinite.

Type: General Class of Records

Description: Year-end financial records for the Windsor Hospital Auxiliary.

Division: Corporate Services and CFO

Retention and disposal: 1990 – present.

Type: General Class of Records

Description: Records relating to the negotiation, formation, and use of all official contracts and agreements, which are typically used to establish a legal relationship governing goods and services, the use or transfer of property, and the performance of obligations.

Contracts and agreements may be between the Hospital and medical staff, service provider agreements, relocation agreements; or between the Hospital and external organizations or individuals. Documents may include both draft and approved contracts and agreements, memoranda of understanding, insurance policies, and supporting correspondence. .

Division: Corporate Services and CFO

Retention and disposal: To be determined.

Type: General Class of Records

Description: Records detailing various programming funding/structure that exist within the Hospital.

Division: Corporate Services and CFO

Retention and disposal: Indefinite.

Type: General Class of Records

Description: Various corporate services and/or finance-related committee materials including agendas, packages and minutes. Records include those for Consolidated Health Information Services, Finance/Audit & Resources Committee, Finance Sub-Committee of the Board of Directors, Fiscal Advisory Committee, Medbuy, PROcure and WEDnet.

Division: Corporate Services and CFO

Retention and disposal: To be determined – current records include those from 1994 thru present.

Type: General Class of Records

Description: Insurance Coverage for all entities of Windsor Regional Hospital. Records also include the insurance coverage documentation for pre-merger entities.

Division: Corporate Services and CFO

Retention and disposal: To be determined – current records include those from 2003 to present for Windsor Regional Hospital and pre-merger document from 1990-2002.

Type: General Class of Records

Description: Documentation relating to physician groups that participate in the HOCC program as initiated by the Ministry of Health & Long-Term Care.

Division: Corporate Services and CFO

Retention and disposal: To be determined – current records include those from 2000 to present.

Type: General Class of Records

Description: All banking information for Windsor Regional Hospital and it’s Foundation, credit facility renewals, authorization of signatories and relating correspondence.

Division: Corporate Services and CFO

Retention and disposal: To be determined.

Type: General Class of Records

Description: Records including Letters Patent of Amalgamation, Division Registrations, Legal Descriptions.

Division: Corporate Services and CFO

Retention and disposal: To be determined.

Type: General Class of Records

Description: Records relating to research and ethics that may include records regarding clinical trials that have been conducted or proposed by an employee of the Hospital, medical staff associated with the Hospital or others as reviewed by the Medical Ethics Committee. Records may also include documentation regarding the Medical Ethics Committee such as meeting minutes, agendas, packages, etc.

Division: Corporate Services and CFO

Retention and disposal: To be determined.