Office of the President & CEO

See records below:

Executive Committee Personnel Records   GCR/PIB

Type: General Class of Records/Personal Information Bank

Description: Records relating to the employment of Executive Committee (Level One reporting) and any related correspondence.

Division: Office of the President & CEO

Retention and disposal: To be determined.

Types of personal information: Such items as name, address, application documentation, employee ID’s, employment history, performance reviews and phone number.

Record uses: Document work history.

Executive Committee Materials   GCR

Type: General Class of Records

Description: Records relating to the Executive Committee which may include agendas, Minutes and various documentation.

Division: Office of the President & CEO

Retention and disposal: To be determined.

Patient Feedback Files   GCR/PIB

Type: General Class of Records/Personal Information Bank

Description: Records relating to various patient complaints and resolutions. Documents may include complaint materials, investigations, interoffice communications and correspondence.

NOTE: Patient complaint files contain personal health information which is governed by the Personal Health Information and Privacy Act.

Division: Office of the President & CEO

Retention and disposal: To be determined.

Types of personal information: Some or all of name, address, personal health information employee ID’s.

Record Uses: To investigate and resolve patient complaint issues.

Categories of users: President & CEO, Patient Services Representative and Risk Manager.

Categories of individuals in bank: Patients and/or Employees.

Risk Management   GCR

Type: General Class of Records

Description: Records relating to the initiatives undertaken to identify, measure, and effectively manage the Hospital's risks (exposures to loss).

Risk management is intended to minimize the costs of risks on the Hospital’s operating functions. Documents may include copies of claims risk management policies and procedures, reports, and supporting correspondence.

Division: Office of the President & CEO and/or Risk Manager

Retention and disposal: To be determined.

Board of Directors   GCR

Type: General Class of Records

Description: Records relating to the meetings, duties, and functions of the Board of Directors.

Includes Board of Directors agendas, correspondence, memoranda, notices of motions and committee reports.

Division: Office of the President & CEO

Retention and disposal: Permanent storage.

Quality of Care Information   GCR/PIB

Type: General Class of Records/Personal Information Bank

Description: Investigative records collected for the purpose of improving or maintaining the quality of health care provided in or by the Hospital.

Documents may include information collected by or prepared for the quality of care committee and quality of care committee agendas, minutes etc.

Division: Office of the President & CEO/ Risk Management

Retention and disposal: To be determined

Types of personal information: Some or all of name, address, personal health information.

Record Uses: To investigate and determine appropriate quality of care initiatives to ensure highest quality of care for patient population.

Categories of users: President & CEO, Patient Services Representative and Risk Manager.

Categories of individuals in bank: Patients and/or Employees.